Privacy Policy
Last Updated: November 24, 2025
Introduction
Welcome to Cyber Intelligent Conferences. We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.
By accessing or using our website, you agree to the terms of this Privacy Policy. If you do not agree with our practices, please do not use our services.

Information We Collect/Information You Provide to Us
We collect information that you voluntarily provide when you:

• Register for a conference or event

• Create an account on our website

• Subscribe to our newsletter or mailing list

• Contact us through forms, email, or phone

• Participate in surveys or provide feedback

• Apply to speak at or sponsor an event

 

This information may include:

• Name and contact details (email address, phone number, mailing address)

• Company name and job title

• Payment and billing information

• Dietary restrictions and accessibility requirements

• Professional interests and preferences

• Communication history with us

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Information Collected Automatically

When you visit our website, we automatically collect certain information, including:

IP address and device identifiers
Browser type and version
Operating system
Pages visited and time spent on our site
Referring website addresses
Click patterns and navigation paths

We collect this information through cookies, web beacons, and similar tracking technologies.

 

How We Use Your Information
We use the information we collect to:

Process event registrations and manage attendance
Communicate with you about events, schedules, and updates
Process payments and maintain financial records
Provide customer support and respond to inquiries
Send marketing communications (with your consent)
Improve our website, services, and events
Analyze trends and user behavior
Comply with legal obligations
Prevent fraud and ensure security

 

Legal Basis for Processing (for EU/UK Users)
We process your personal data based on the following legal grounds:

Contractual necessity: to fulfill our obligations when you register for an event
Legitimate interests: to improve our services and communicate about relevant events
Consent: for marketing communications and non-essential cookies
Legal compliance: to meet tax, accounting, and other legal requirements

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How We Share Your Information
We may share your information with:

Service providers: payment processors, email service providers, event management platforms, and other vendors who help us operate our business
Event partners: sponsors, speakers, co-hosts, or venues 
Legal authorities: when required by law or to protect our rights
Business transfers: in connection with a merger, acquisition, or sale of assets

 

Cookies and Tracking Technologies
Our website uses cookies and similar technologies to:

Remember your preferences and settings
Analyze site traffic and usage patterns
Deliver targeted advertising
Improve user experience

You can control cookies through your browser settings. However, disabling cookies may limit your ability to use certain features of our website.

 

Data Security
We implement appropriate technical and organizational measures to protect your personal information, including:

Encryption of sensitive data in transit and at rest
Regular security assessments and updates
Access controls and authentication procedures
Employee training on data protection

However, no method of transmission over the internet is completely secure. We cannot guarantee absolute security of your information.

Data Retention
We retain your personal information for as long as necessary to:

Fulfill the purposes outlined in this Privacy Policy
Comply with legal, accounting, or reporting requirements
Resolve disputes and enforce our agreements

Your Privacy Rights
Depending on your location, you may have the following rights:

Access: Request a copy of the personal information we hold about you
Correction: Request correction of inaccurate or incomplete information
Deletion: Request deletion of your personal information
Restriction: Request limitation of how we process your data
Objection: Object to certain types of processing
Portability: Request transfer of your data to another service
Withdraw consent: Withdraw consent for marketing communications or data processing

To exercise these rights, please contact us using the information below.

 

Marketing Communications
We may send you marketing emails about upcoming events, news, and offers. You can opt out of these communications at any time by:

Clicking the "unsubscribe" link in any marketing email
Updating your preferences in your account settings
Contacting us directly

Please note that you will continue to receive transactional emails related to events you've registered for.

 

Third-Party Websites
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.
Children's Privacy
Our services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will take steps to delete it promptly.
International Data Transfers
If you are located outside the country where our servers are located, your information may be transferred internationally. We ensure appropriate safeguards are in place to protect your data during such transfers.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by:

Posting the updated policy on our website with a new "Last Updated" date
Sending an email notification to registered users
Displaying a prominent notice on our website

Your continued use of our services after changes are posted constitutes acceptance of the updated policy.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Cyber Intelligent Conferences
Email: sgooding@cyberintelligentinfrastructure.com
Address: 23 Montpelier Vale, London, SE3 0TJ, United Kingdom